MetaShare makes it easy to find, work with and reuse documents. Documents in MetaShare are organized into workspaces and described with metadata.
Workspaces
Workspace is a place where documents are stored and shared. Users can visit workspaces they have been given permissions to. Workspace owners can add other users as visitors, who can find and open documents, or as members, who can also create and modify documents. Only users assigned Workspace creator role can create workspaces.
Metadata
Metadata is the name for all the tags and properties that documents are described by. You can tag a document with terms from defined sets of terms, with users, dates, numbers or texts. Each workspace may use its own set of metadata fields. Your organization will assign the role of Content administrator to users who can define the metadata fields that will be used in each type of workspace.
Metadata becomes columns and filters
When documents have metadata, the metadata fields can be displayed as columns in the document lists and can be used as filters to easily find most relevant files. Different workspaces may use their own sets of columns and filters.
Workspaces can also be described by metadata. The Workspaces tab has its own columns and filters which will help you find the right workspace to work in.
Search
Use search box to enter phrases that the documents you want to find contain or are described by. You can search within a single workspace or search within all your organizations documents, using Search for documents tab. You can also search for workspaces, from the workspaces tab.