How to assign MetaShare’s roles in Azure

The different MetaShare Roles

There are three MetaShare roles that can be assigned to users in Azure:

Role 1: Content Administrator

To access MetaShare’s settings and there be able to configure MetaShare (normally just a few individuals per organisation should have these access-rights), the users need to be assigned the “Content Administrator” role. Users with this role will get the settings-icon, when they are in MetaShare’s start-page (MetaShare Workspace Manager):
MataShare's settings icon

Role 2: Workspace Creator

To be able to create MetaShare workspaces, the users need to be assigned the “MetaShare Workspace Creator” role. Users with this role will get the “New workspace” function in the toolbar of MetaShare’s start-page (MetaShare Workspace Manager):
MataShare's "New workspace" function

Role 3: MetaShare User

To be able to use MetaShare, as an end-user, without assigning them the “Content Administrator” or the “Workspace Creator” roles, users need to be assigned the “MetaShare User” role.

How to assign the MetaShare’s roles

The user that activated MetaShare in your Office 365 tenant has automatically been assigned the “Content Administrator” and the “Workspace Creator” roles during the sign-up process. For other users that should have these roles you need to assign the roles in Azure active directory by following these instructions:

  1. Go to Azure Portal.
  2. In the left navigation, click on “Azure Active Directory“:
    Click on "Azure Active Directory"
  3. Click on “Enterprise applications“:
    Click on "Enterprise applications"
  4. Click on the “MetaShare” application:
    Click on the "MetaShare" application
  5. Click on “Users and groups” and then “Add”:
    Click on "Users and groups" and then "Add"
  6. In the “Users and groups” blade, search for the user you want to assign to a role and when found, click on the name. It will then be displayed in the “Selected members” section, where you can add multiple users before you click the “Select” button:
    Search for the user you want to assign to a role
  7. Click on the “Select Role” blade and click on the role that you want to assign the users to (unfortunately you will not be able to select multiple roles, unless you have an Azure Active Directory premium licence) and then click the “Select” button:
    Click on the role that you want to assign the users
  8. Review you choices and click on the “Assign” button:
    eview you choices and click on the "Assign" button
  9. The assigned users must log out and in again from MetaShare to get their new assigned privileges.

Once users have been assigned any of the MetaShare roles, follow these instructions to pin the MetaShare app to Microsoft 365’s app launcher.