How to edit a workspace’s properties

If you are an owner of a workspace, you can modify the workspace’s metadata:

  1. Go to MetaShare’s start page.
  2. Select the workspace that you want to edit and click on the ”Properties” function in the toolbar:
    Select a workspace and click on properties
  3. The workspace’s properties form is now shown on the right side of the page and the metadata that can be changed are:
    1. The workspace’s “Name”
    1. Any custom metadata
  4. Click on the “Save” button.


  1. These workspace metadata cannot be changed:
    1. Configuration
    2. SharePoint URL
    3. Time zone
  2. When a workspace’s “Name” is changed, the change will not be reflected in the “SharePoint URL”. If you as well want to change the “SharePoint URL” you need to create a new workspace and then move the documents to this workspace.
  3. If any of the workspace metadata’s terms/labels have been changed, these will not be reflected directly in MetaShare’s start page. They first need to be reindexed by the search engine, which normally takes about 15 minutes.