How to edit a workspace’s properties

If you are an owner of a workspace, you can modify the workspace’s metadata:

  1. Go to MetaShare’s start page.
  2. Select the workspace that you want to edit.
  3. Click on the ”Properties” function in the toolbar.
    MetaShare's ”Properties” function
  4. The workspace’s properties form is now shown on the right side of the page.
    1. These metadata can be changed:
      1. The workspace’s “Name”.
      2. Any custom metadata.
  5. Click on the “Save” button.


  1. These workspace metadata cannot be changed:
    1. Configuration
    2. SharePoint URL
    3. Time zone
  2. When a workspace’s “Name” is changed, the change will not be reflected in the “SharePoint URL”, so when your users e.g. send links to documents, the old “SharePoint URL” will be displayed in the links. If you as well want to change the “SharePoint URL” you need to create a new workspace and then move the documents to this workspace
  3. If any of the workspace metadata’s terms/labels have been renamed, these will not be reflected directly in MetaShare’s start page. You will first have to edit one of the workspaces that has this renamed terms/labels. After this update, all of the other workspaces that were tagged with the renamed term/label will now get the correct term/label.