FAQ On this page you find answers to frequently asked questions related to MetaShare. General How does MetaShare comply to GDPR? Does MetaShare use modern or classic sites? How do I change MetaShare’s display language? How do I inactivate MetaShare? Where do I turn to get more help with MetaShare? Manage documents How do I find documents in MetaShare? Can everyone see my documents? What are the requirements for coauthoring in Office documents? How can I set permissions on documents in SharePoint? How do I set up draft item security in a workspace? How do I share documents in Office 365? How do I add e-mails or e-mail attachments to MetaShare? How do I save a document to MetaShare from an Office application? How do I create links to documents using Office URI Schemes? How do I send documents as attachments? How can I access my documents using the File Explorer? How do I create a document reviewal/approval process in SharePoint/MetaShare? How can documents in SharePoint automatically be deleted/archived, based on business rules? Why are page headers and footers not shown in Office web apps? How do I upload large files to MetaShare? How can you apply digital signatures to documents in MetaShare? Should I password-protect documents that are stored in SharePoint/MetaShare? Manage documents in Microsoft Teams Introduction to document management in Microsoft Teams How do I connect a MetaShare workspace to a channel in Teams? How do I create a team from an existing MetaShare workspace? Manage Adobe documents Can I open PDF-documents in Adobe client applications (Adobe Acrobat Pro/DC)? How do I edit PDF-documents in SharePoint/MetaShare? How do I edit Adobe InDesign and Adobe Premiere documents in MetaShare? How do I edit Adobe Illustrator and Adobe Photoshop documents in MetaShare? Manage document folders Can a workspace’s document library have folders? How do I create folders in a workspace? How do I set unique permissions on folders? Manage workspaces When should I create new workspaces? What does MetaShare do when creating workspaces? Why is the newly created workspace not visible? Why am I denied access to a specific workspace? Can I change a workspace’s workspace configuration? Manage information structure How do I create a term set import file? How do I change the display name of one of the document filters/columns? How do I find a SharePoint column’s internal name? How do I change a SharePoint column’s properties, e.g. default value or description? Can I change the URL of a MetaShare workspace? How do I index columns in workspaces with more than 5000 documents? Why are renamed terms not directly reflected in SharePoint/MetaShare? How are inactivated accounts handled in SharePoint/MetaShare? Search optimization Why create a custom search results page? How to configure managed properties? How to create a custom search results page? Customize/Integrate MetaShare How to list documents on a SharePoint page? How can I integrate other business applications with MetaShare? Is it possible to add corporate branding to MetaShare? Can documents in MetaShare follow a naming standard? Manage Office 365, SharePoint and Azure What limitations are there in SharePoint, regarding document management? How do I set appropriate sharing settings in my Office 365 tenant? How do I reindex a site or a library in SharePoint Where do I store images in SharePoint? How do I assign the SharePoint administrator role? How do I enable single sign-on (SSO) for WebDAV access? How do I backup documents in SharePoint?