FAQ On this page you find answers to frequently asked questions related to MetaShare. General How does MetaShare comply to GDPR? How does MetaShare comply to FDA CFR Title 21 Part 11? Does MetaShare use modern or classic sites? How do I change MetaShare’s display language? How do I inactivate MetaShare? Where do I turn to get more help with MetaShare? Manage documents How do I find documents in MetaShare? Can everyone see my documents? What are the requirements for coauthoring in Office documents? How can I set permissions on documents in SharePoint? How do I set up draft item security in a workspace? How do I share documents in Office 365? How do I add e-mails or e-mail attachments to MetaShare? How do I save a document to MetaShare from an Office application? How do I create links to documents using Office URI Schemes? How do I send documents as attachments? How can I access my documents using the File Explorer? How do I create a document reviewal/approval process in SharePoint/MetaShare? How can documents in SharePoint automatically be deleted/archived, based on business rules? Why are page headers and footers not shown in Office web apps? How do I upload large files to MetaShare? How can you apply digital signatures to documents in MetaShare? Should I password-protect documents that are stored in SharePoint/MetaShare? Manage documents in Microsoft Teams Introduction to document management in Microsoft Teams How do I connect a MetaShare workspace to a channel in Teams? How do I create a team from an existing MetaShare workspace? Manage Adobe documents Can I open PDF-documents in Adobe client applications (Adobe Acrobat Pro/DC)? How do I edit PDF-documents in SharePoint/MetaShare? How do I edit Adobe InDesign and Adobe Premiere documents in MetaShare? How do I edit Adobe Illustrator and Adobe Photoshop documents in MetaShare? Manage document folders Can a workspace’s document library have folders? How do I create folders in a workspace? How do I set unique permissions on folders? Manage workspaces When should I create new workspaces? What does MetaShare do when creating workspaces? Why is the newly created workspace not visible? Why am I denied access to a specific workspace? Can I change a workspace’s workspace configuration? Manage information structure How do I create a term set import file? How do I change the display name of one of the document filters/columns? How do I find a SharePoint column’s internal name? How do I change a SharePoint column’s properties, e.g. default value or description? Can I change the URL of a MetaShare workspace? How do I index columns in workspaces with more than 5000 documents? Why are renamed terms not directly reflected in SharePoint/MetaShare? How are inactivated accounts handled in SharePoint/MetaShare? Search optimization Why create a custom search results page? How to configure managed properties? How to create a custom search results page? Customize/Integrate MetaShare How to list documents on a SharePoint page? How can I integrate other business applications with MetaShare? Is it possible to add corporate branding to MetaShare? Can documents in MetaShare follow a naming standard? Manage Office 365, SharePoint and Azure What limitations are there in SharePoint, regarding document management? How do I set appropriate sharing settings in my Office 365 tenant? How do I backup documents in SharePoint? How to use Microsoft 365’s unified audit log? How do I reindex a site or a library in SharePoint? Where do I store images in SharePoint? How to assign administrative roles in Azure? How do I enable single sign-on (SSO) for WebDAV access?